1 linkto onboard a supplier
Suppliers register themselves; AI-OCR fills the form from their company and tax documents.
Vendor Portal
Suppliers upload. AI fills in.
Send one link, and suppliers upload their own documents. AI-OCR fills the registration, and AI matches their invoices to your POs. Built for suppliers in Thailand, Vietnam and Japan.
Request a demoPO → Invoicematched by AI
Suppliers upload invoices against the PO they accepted, and AI matches each one to the PO lines.
Open · Paidstatus without a phone call
Suppliers see whether each invoice is open, paid, or not accepted; your approval steps stay private.
Features
Automation and controls at every step.
Registration by link, filled by AI
The supplier uploads its company and tax documents, and AI-OCR fills the form. They complete only what could not be read.
POs delivered, invoices matched
Suppliers accept your PO and upload the invoice against it. AI matches it to the PO lines before it reaches AP.
"Has it been paid?" answered without a call
Suppliers see each invoice as Open, Paid or Not accepted. Your approval steps stay private.
Use Cases
How finance teams use Acua day to day.
Onboard suppliers without email ping-pong
Purchasing sends one link, and AI-OCR fills the record from the supplier's documents. Duplicates are flagged before the first PO.
Invoices from regular suppliers, against POs
High-volume suppliers bill from the PO itself. AI matches each invoice to the PO and receipt before AP sees it.
Tax documents exchanged at year end
Suppliers attach tax invoices to the bills they belong to. The withholding certificates you issue appear on the same invoice.
Keep the vendor master clean
Address and contact changes come from the supplier. Records sync to your accounting or ERP system without re-entry.
Frequently Asked Questions
Do suppliers need an account to send us invoices?
Not necessarily. For occasional suppliers, the no-login upload link or an email to your Document Inbox address is enough. The Vendor Portal is for suppliers you invite: they get purchase orders, upload against them, respond to document requests, and track payment status.
Can suppliers see our internal approval status?
No. Suppliers see only Open, Paid, or Not accepted for their invoices, plus the documents and comments exchanged with them. Approvers, approval steps, matching results, and internal comments are never exposed.
Is there a cost for our suppliers?
No. Suppliers are invited by you and use the portal for free. A supplier that works with several Acua customers uses one account for all of them.
What can we require during registration?
Separate forms for companies and individuals, with your choice of required fields, your own custom master values, and required documents such as the company affidavit, VAT registration, or bank book. PDPA consent is built in, and bank account entries are validated per country.
How are purchase orders sent to suppliers who are not on the portal?
By email from Acua, with the PO PDF attached and the sending recorded on the PO. When the supplier later joins the portal, the same POs and invoices appear there.
Who in our company can see supplier bank details?
Only roles you allow, such as Finance Admin. Other roles see the vendor without bank or KYC fields, exports omit them, and viewing them requires a step-up authentication. Every view and change is written to the audit log.
Send the link. Suppliers do the rest.
See AI-OCR fill a supplier's registration from their documents, and an uploaded invoice matched to its PO.