Reports on AI-coded spend

Spend reports, always ready

AI codes every bill and claim as it arrives. So your spend reports are ready any day, not just at month-end.

Request a demo
One total, re-cut by project, vendor or department
Reports / Spend by project
Spend by project
Save to Reports
Group by (Project)Time range by incurred date (Current month)Module (All 2)
Gross amount
1,412,380.00
↑ +6.2% vs prev period
Ready meals lineExport JapanChiang Mai plantUnassigned
DailyWeeklyMonthly
Oct 1–7
Oct 8–14
Oct 15–21
Oct 22
ProjectAll status ↓% ChangePending ApprovalApproved UnpaidPaid
Total1,412,380.00↑ +6.2%242,350.00597,430.00572,600.00
Ready meals line467,330.00↑ +13.3%98,400.00201,530.00167,400.00
Export Japan443,570.00↑ +11.2%72,100.00188,270.00183,200.00
Chiang Mai plant280,590.00↓ −6.8%41,250.00119,340.00120,000.00
Unassigned220,890.00↑ +1.5%30,600.0088,290.00102,000.00
7+reports on day one

Total, bill pay, reimbursement, and spend by vendor, department, person, and location, each with period-over-period change.

Any fieldas a grouping or filter

Vendor, department, entity, accounting category, product, and your own masters such as project or cost center, proposed by AI on every document at entry.

15 mindata refresh

The same numbers that post to your books, with no month-end job. Export to CSV, XLSX or the API.

Features

Automation and controls at every step.

A hub that opens on the answers

Total spend, top vendors and spend by department are ready on day one. Each card shows the change against the last period.

Current monthData as of 10:32
Total spend
1,412,380.00THB
+6.2%vs previous period
Group by: Module
Bill pay spend
1,198,450.00THB
+7.4%vs previous period
Group by: Status
Spend by vendor
1,412,380.00THB
+6.2%vs previous period
Thai Packaging286,420+8.4%
Siam Fresh241,870+4.1%
Rattana Cold Chain126,100−2.3%
Group by: Vendor
Spend by department
1,412,380.00THB
+6.2%vs previous period
Group by: Department

Group by any code on the spend

AI proposes the department, category and project on every document at entry. So every grouping is filled in before anyone opens a report.

Last 90 daysData as of 10:32
Total spend
4,218,650.00THB
−3.1%vs previous period
Group by: Module
Bill pay spend
3,586,240.00THB
−2.6%vs previous period
Group by: Status
Spend by vendor
4,218,650.00THB
−3.1%vs previous period
Thai Packaging842,310−1.8%
Siam Fresh731,450+3.5%
Rattana Cold Chain389,200−4.2%
Group by: Vendor
Spend by department
4,218,650.00THB
−3.1%vs previous period
Group by: Department

This month against last, on every number

Pick any period, from the last 30 days to the fiscal year. Every card and row shows the change against the period before.

Current monthData as of 10:32
Total spend
1,412,380.00THB
+6.2%vs previous period
Group by: Module
Bill pay spend
1,198,450.00THB
+7.4%vs previous period
Group by: Status
Spend by vendor
1,412,380.00THB
+6.2%vs previous period
Thai Packaging286,420+8.4%
Siam Fresh241,870+4.1%
Rattana Cold Chain126,100−2.3%
Group by: Vendor
Spend by department
1,412,380.00THB
+6.2%vs previous period
Group by: Department

Use Cases

How finance teams use Acua day to day.

The monthly management pack, without pivot tables

Spend by department and category sits next to last month, straight from AI-coded bills and claims. The numbers match what went to your books.

See which vendors are growing

AI matches every invoice to the vendor master, so one supplier never appears under three spellings. Your renewal list is two clicks away.

Project cost, any day of the month

AI suggests the project code on every bill and claim at entry. A report by project is ready whenever you open it.

Group spend, with each entity visible

Entity is a standard filter and grouping. Regional finance sees the consolidated number and each entity's share in one report.

Frequently Asked Questions

Which data do the reports cover?
Supplier bills from Accounts Payable and employee expense claims, in every status from pending approval to paid. Purchase requests and purchase orders have their own list views in Procurement.
Can I build my own reports?
Yes. Start a new report, choose the metric, the grouping, and any filters, and save it to the hub. Reports are defined by grouping and filters rather than free-form formulas, so every saved view stays consistent with the books.
Which currency are the totals in?
Your base currency. Documents issued in other currencies are converted with the rate recorded on each document, the same amounts that post to accounting.
Who can see the reports?
Users with the Spend Reporting permission. Totals are not silently filtered by what the user may open: a manager can see aggregate numbers without access to the underlying bills or claims.
How current is the data?
Report data refreshes every 15 minutes, and the hub shows the time of the last refresh. There is no month-end job to run.
Can we pull the data into our own BI tool?
Yes. Export bills and claims in saved CSV or XLSX formats, or read them through Acua's REST API with an API key, including custom fields and accounting dimensions.

The month-end report, every day

Spend by vendor, department, project and entity, from the same AI-coded records that post to your books.

Request a demo