AI-sortedevery attachment classified
Invoice, supporting document, credit note, tax document, or contract, with the primary invoice suggested.
Document Inbox
Invoices in. AI sorts them.
Suppliers email a department address, and AI sorts every attachment. Nothing becomes a bill until a person accepts it. Reads Thai, Japanese, English and Vietnamese invoices.
Request a demo4 languagesread on arrival
Thai, Japanese, English and Vietnamese invoices are read as they land, Thai Buddhist Era dates included.
0bills created without review
A draft bill exists only after someone accepts the package, so forwarded threads never become duplicates.
Features
Automation and controls at every step.
A receiving address for every department
Suppliers send invoices straight to the department's address, or your team forwards them. Each address stamps its entity and department on what it receives.
One email, one package
An email's invoice, delivery note and corrections stay together. The reviewer decides what belongs to which bill.
AI sorts every attachment
AI labels each file and suggests which one is the primary invoice. It also spots a corrected version of an earlier bill.
Use Cases
How finance teams use Acua day to day.
Stop downloading attachments by hand
AI reads each invoice and matches the vendor as it arrives. When AP opens the queue, the draft is waiting.
Replace the shared AP mailbox
One queue shows every package, its sender and what AI found. Nobody wonders whether a PDF was already entered.
AI routes invoices to the right entity
On a shared address, AI picks the entity from the vendor's default. Entity and department are set before anyone opens the bill.
Corrected invoices, no duplicates
AI recognizes a resent invoice as a new version of the existing bill. You replace or attach, and nothing is paid twice.
Frequently Asked Questions
How can suppliers send us invoices?
Four ways: by email to a department receiving address, through the no-login vendor upload link, through the Vendor Portal for connected suppliers, or by drag-and-drop upload inside Acua for one-off bills.
Does Acua create bills automatically from emails?
No. Every email becomes a package that waits for a reviewer. AI reads the invoice and proposes the primary file and supporting documents, but a draft bill is created only when someone accepts the package. This keeps forwarded threads from turning into duplicate bills.
What happens to attachments that are not invoices?
They stay in the package as supporting documents, credit notes, tax documents, or contracts, and are attached to the bill that is created. Files that cannot be processed, such as password-protected PDFs, remain visible with the reason they were excluded.
Which file types are supported?
PDF, PNG, JPG, JPEG, WebP, HEIC, and for the upload link also XLS and XLSX, up to 15 MB per file. Multi-page PDFs are read page by page.
We have several legal entities. Can each one receive separately?
Yes. A receiving address can be entity-specific, which stamps that entity on every bill it receives, or shared across the group, in which case the vendor's default entity applies. The vendor upload link asks the supplier to choose the buyer entity.
How does the inbox connect to the rest of accounts payable?
An accepted package becomes a draft bill with the vendor, line items, VAT, and withholding tax already filled in. From there it follows the normal path: PO linking and 3-way matching, approval routing, payment, and posting to your accounting software.
Stop opening the shared AP mailbox
Give each department an address, and let AI sort what arrives.