80%faster submission
Turn receipt capture into complete draft claims in minutes.
AI-powered expense automation
Expense Management
Snap a receipt and AI turns it into a submitted expense claim in minutes — no manual data entry.
Get started99%+OCR field accuracy
AI extracts merchants, amounts, and taxes with minimal correction.
Customizableapproval routing
Configure flexible spend approvals by team, amount, and policy.
Features
Purpose-built automation and control at every step.
PDF
Acua AIscanning…
New Expense
Merchant
Siam Metro Co.
Date
Mar 28, 2026
Amount
฿2,450
Tax
฿171 (7%)
Auto-filled in 8.2s
AI Receipt OCR
Acua reads receipts in any format with 99%+ OCR accuracy and auto-fills the key data.
Grab฿120
Team lunch฿240
BTS฿59
Printer ink฿390
Client dinner฿980
Hotel฿1,850
Acua AIscanning bill…
Travel & Transport0
GrabBTSHotel
Meals & Entertainment0
Team lunchClient dinner
Office Supplies0
Printer ink
6 expenses auto-categorized
Smart Categorization
AI reads each receipt and suggests the right category from the ones you define.
Team taxi฿800
Acua AImatching rules…
Under ฿5k
SPManager
Paid
฿5k – 50k
SPManager
AKFinance
Paid
Over ฿50k
SPManager
AKFinance
JWCFO
Paid
Paid · audit trail saved
Flexible Approval Workflows
Route approvals by amount, category, department, or policy — with a full audit trail.
Use Cases
How finance teams use Acua to move faster every day.
Snap once, submit in seconds
Employees snap a photo on their phone, and AI reads the receipt, categorizes the expense, and prepares the claim automatically so submission can be finished in under 30 seconds.
Receipt Captured
Merchant
Seven-Eleven
Date
2026-04-01
Total
¥1,280
Category
✦ Meals
Added to expense report
Process reimbursements at scale
Finance teams review and approve claims in bulk, mark multiple payments at once, and export everything to your accounting system in a single click. Handle 10,000+ claims per month without breaking a sweat.
Bulk Reimbursement
5 claims selected
Client dinner
$620
Taxi
$310
Hotel
$840
Supplies
$180
Software
$500
Total Amount
$2,450.00
Approved0
Pending5
Full visibility for managers
Managers see their team's expenses in real time, get instant notifications for pending approvals, and can approve or return claims with a single tap — complete with comments and audit history for every action.
Pending approvals
3claims
2claims
1 approved just now
In queue$2,969
Taro Yamada
$2,199
Hanako Sato
$320
John Smith
$450
Close the books faster
By month-end, approved expenses are already recorded in the right accounts or ready to sync into your accounting system, so finance can move straight into close work much faster.
March
2026
0%
Period closed
Review all expenses
Approve final reports
Sync with accounting
Close period
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Frequently Asked Questions
What file formats does the receipt OCR support?
Acua supports receipts and supporting documents in common image, PDF, spreadsheet, and document formats, so teams can upload the files they already use without reformatting.
How accurate is the AI receipt scanning?
Acua reads amounts, dates, merchant names, tax details, and other key fields with 99%+ OCR accuracy on normal, human-readable receipts and documents. Teams can always review and edit extracted data before final submission.
What languages does the receipt OCR support?
Acua handles receipts and expense documents in English, Japanese, Thai, and Vietnamese, including mixed-language documents commonly used across Southeast Asian operations.
How can I configure approval workflows?
You can build approval workflows that match your organization, with as many steps as needed and dynamic routing based on amount, category, department, or other conditions. Approvers can be assigned by specific users, managers, department owners, or approval groups.
What accounting software integrations are available?
Acua connects with global accounting systems and Southeast Asian local providers. API-based systems can sync automatically, while file-based systems can be supported through export workflows. Coding rules help map each expense to the right account.
Is the expense management system mobile-friendly?
Yes. Acua supports iOS and Android, and also offers a LINE Mini App, so employees can capture receipts and submit expenses directly from their phone or from LINE.
Expense ops that teams actually finish
One clean flow for receipts, approvals, and accounting sync.